This outline of tour conditions
represents part of the terms of transaction stipulated in Article
12-4 of the Travel Agency Law, and the contract specifying
services rendered for travel and other matters as stated in
Article 12-5 of the law.
1.Contract for Agent-Organized Tours
1. Responsibility rests with the company operating Agent-Organized
Tours (hereinafter referred to as JTB) whose name in full appears
below and in its tour pamphlets. Clients joining such tours shall
conclude an Agent-Organized Tour Contract (hereinafter referred
to as the Travel
Contract) with JTB.
JTB Corp. (JTB)
Address 2-3-11 Higashi-shinagawa, Shinagawa-ku, Tokyo 140-8604
Commissioner of Japan Tourism Agency Registered Travel
Agency No.64
JTB Japan Travel Corp.
Address 2-3-11 Higashi-shinagawa, Shinagawa-ku,
Tokyo 140-8604
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1955
JTB Hokkaido Corp.
Urban Net Sapporo Building 8F, 6-1-2 Kitaichijo-Nishi, Chuo-ku,
Sapporo 060-0001
Commissioner of Japan Tourism Agency Registered Travel
Agency No.978
JTB TOHOKU inc.
Meiji Yasuda Seimei Sendai Ichiban-cho Bldg. 3F, 3-7-23
Ichiban-cho, Aoba-ku, Sendai 980-8520
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1573
JTB KANTO Corp.
11-2 Shintoshin, Chuo-ku, Saitama 330-6016
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1578
JTB Tokyo Metropolitan Corporation
IK Buld. 4F, 2-24-9 kamioosaki, Shinagawa-ku, Tokyo 141-0021
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1759
JTB Corporate Sales Inc.
3-7-1 Nishi-Shinjuku Shinjuku-ku, Tokyo 163-1026
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1767
JTB Central Japan Corp.
1-1-4 Meieki, Nakamura-ku, Nagoya 450-6111
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1762
JTB Western Japan, Corp
JTB Bldg. 13F, 2-1-25 Kyutaro-cho, Chuo-ku, Osaka 541-0056
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1768
JTB Chugoku Shikoku Corp.
Hiroshima Kogin Bldg. 11F, 2-1-22 Kamiya-cho, Naka-ku,
Hiroshima 730-0031
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1769
JTB KYUSHU Corp.
1-1-35 Nagahama, Chuo-ku, Fukuoka 810-8561
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1770
JTB Global Marketing & Travel Inc.
JTB Bldg. 2-3-11, Higashi-Shinagawa, Shinagawa-ku, Tokyo
140-8604
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1723
JTB OKINAWA, INC
4-19-30 Omoromachi,Naha
Commissioner of Japan Tourism Agency Registered Travel
Agency No.1492
JTB GAIAREC, INC
2-43-19 Minami-Ikebukuro,Toshima-ku,Tokyo
Commissioner of Japan Tourism Agency Registered Travel
Agency No.712
2. JTB shall provide tour
arrangements and itinerary management so that the client receives
tour services including transport/accommodations (hereinafter
referred to as "tour services") provided by
transportation/accommodation operators during the tour itinerary
set by JTB.
3. The content and conditions of the contract shall conform to
those specified for each tour itinerary, conditions as specified
hereunder, the final itinerary handed to clients before departure
(hereinafter referred to as the "Final Tour Itinerary")
, and Agent-Organized Tours as described in JTB's general terms
and conditions as based on the Travel Agency Law (hereinafter
referred to as "General Terms and Conditions of Agent
Organized Tours") .
2. Application for Agent-Organized Tour Contracts and
their Conclusion
1. The client shall provide on the JTB application form
information as required by JTB and submit the form together with
the necessary reservation deposit. Said deposit shall be applied
to the tour fare, cancellation charges or penalties.
2. JTB may accept applications for travel contracts by telephone,
mail, facsimile and other means of communication. In such cases,
the client shall submit the application form and reservation
deposit to JTB within 3 days counting from the day when
acceptance of application is confirmed.
If the client fails to supply the required application form and
deposit within 3 days, the reservation shall be voided.
3. The Travel Contract shall become valid upon JTB's consent to
the conclusion of the contract and receipt of the reservation
deposit. If tour arrangements are made by phone, the Tour
Contract shall become valid upon JTB's acceptance of the tour
deposit as specified in the Article 2.
When clients request tour arrangements by mail, facsimile or
other communication methods, the tour contract shall become valid
upon payment of the Tour Deposit and JTB's notification of
acceptance of the tour contract. The contract for any tour
request by any communication including telephone, mail, facsimile
or other shall become valid as specified in Article 23 (1) .
4. When applying for group tour arrangements (more than 2 people)
, the tour contract including conclusion and cancellation of the
contract shall be exchanged between JTB and the group
representative.
5. Deposit (per person)
The reservation deposit shall be 10 percent of the tour fare.
6. The client shall notify JTB when submitting application if
requiring special consideration during the tour period, JTB shall
comply with such requests when feasible.
3. Special Conditions of Tour Application
1. A client under 20 years of age and traveling alone during the
tour period shall provide JTB with written consent of his/her
guardian. Clients under 15 years of age must be accompanied by a
parent or guardian.
2. JTB may refuse an application if any one of the client's age,
qualifications, skills or other conditions do not conform to
those designated for tours aimed at specific customer categories
or purposes.
3. Clients who require special attention from JTB during the tour
for reason of chronic disease, general ill-health, pregnancy or
physical handicap, shall advise JTB of this when applying for the
tour. JTB shall comply with such requests to the extent deemed
feasible and reasonable. In such cases, JTB may require clients
to present a medical certificate. JTB may refuse a client's
application if conditions at travel destinations and facilities
are such that safe, smooth tour operation cannot be guaranteed,
or require the client to be accompanied by an escort.
Notification concerning acceptance or rejection of client
participation in the tour shall be made by JTB within one week after the
application is submitted.
4. If JTB determines that the client needs medical diagnosis or
treatment by a physician owing to illness, functional disease or
other reasons during the tour, JTB shall take measures necessary
to ensure smooth operation of the tour. All costs resulting from
such measures shall be borne by the client.
5. Independent activities for reasons of the client's own
choosing shall not be arranged by JTB during the tour. However,
JTB may, depending on the tour course, arrange such activities
under separate conditions.
6. JTB may refuse client participation if it determines that he
or she threatens to embarrass, inconvenience or interfere with
the collective activities of tour participants.
7. JTB may also refuse client participation for the tour
operational reasons.
4. Contract Document and Final Tour Itinerary
1. After the client has entered into a Tour Contract with JTB as
stipulated in Articles 2 & 3 above, the brochures and the
tour conditions listed herein shall be included in the Travel
Contract.
2. Unless specified in the Travel Contract, JTB shall immediately
submit a written tour contract stating tour itinerary, details of
the services, other tour conditions and JTB responsibility to the
clients, not later that one day prior to tour departure date.
Irrespective of the above, when application for the Agent-Organized
Tour is made on or after 7 days prior to the eve of tour
departure, the Final Tour Itinerary shall be presented to the
client by the departure date.
3. The scope of travel services for which JTB is liable in
arranging and administering the itinerary shall be specified in
the Travel Contract as stated in Paragraph 1. hereinabove and in
the Final Tour Itinerary as stipulated in Paragraph 2.
hereinabove.
5. Payment of Tour Fare
The Tour Fare shall be paid no later than the 14th day prior to
the eve of the departure date. When application is made on or
after the 13th day prior to the eve of the day the tour starts,
the tour fare shall be paid before departure by a date designated
by JTB. Even when the client and JTB do not enter into the
correspondence contract stipulated in Clause 23, if the client is
the member of JTB affiliated credit company and consents to pay
for the itinerary by credit card, JTB shall charge the client"
s credit card for tour fares (inclusive of tour deposits and
additional charges) , any cancellation charge or non-fulfillment
fee stipulated in Clause 13, and additional charges and handling
fees stipulated in Clause 9 even without a signature. In the
absence of any request from the client, the card will be charged
on the date the client accepts the itinerary.
6. Amount of Tour Fare
1. Clients 12 years of age or more shall be charged adult fare
and those aged 6 to 11 shall be charged child fare unless
otherwise specified.
However, when a tour includes air travel, persons aged 3 to 5
will be charged child fare. One child five years of age or less
can join the tour in the company of an adult, but will receive no
services such as meals or bed. If more than one child, one child
fare will be charged for each additional child five years of age
or less. This does not apply to tours for which infant fares are
quoted.
2. The fare is indicated for each tour course. Clients are asked
to confirm the fare according to the departure date and the
number of participants.
3. The Tour Fare shall be the basis for calculating the
cancellation charge (Clause 13-1) , non-fulfillment fee (Clause
13-3) and any fees for changes (Clause 22) . The ""Tour
Fare"" on the advertisements or pamphlets will be
calculated as follows : ""tour fare" (+) "additional
fare" (-) "reduction fare.
7. Included in the Tour Fare
The following may eventually include items unrelated to the tours
you choose. Please note that the items included in the tour fare
are only those as specified in the itinerary.
In principle, JTB will not make refunds for the below fare even
if clients choose not to use the relevant services.
| Hotel Rooms | Rooms with private bath on a twin room basis (two-in-a-room) at the hotels specified in each itinerary. A client traveling alone is requested to book a single room occupancy by choice or circumstances, extra charges will be required as shown in the respective column in each itinerary. Triple room may be provided as a twin room with one extra bed added. Japanese or Japanese-Western style rooms with private bath at ryokan (Japanese inns) . |
| Meals | Only the meals specified in each itinerary. |
Railways (JR Shinkansen) |
Some tours have multi sub types of A/B/C/D/R/K, some of which are operated by Tourist class and others by First class (Green Car) |
| Other Railways | When operated by subway or local trains, no reserved seats are provided. |
| Sightseeing & Excursions | By sedan, van, taxi, motorcoach and/or sightseeing boat on a seat-sharing basis, plus administration fees to temples, shrines, museums, etc mentioned in each itinerary. A minibus, sedan or taxi may be used when the total number of participants is small. Seat-sharing sightseeing tours for Japanese tourists are used for some tours. |
| Transfers | By motorcoach on a seat-sharing basis. A sedan, van or taxi may be used when the total number of participants is small. |
| Baggage | The transfer and handling of one piece of normal sized baggage (up to 50cm X 60cm X 120cm) per person, including redcap fees, where specified in the itinerary. However, at certain times and places this service is not included owing to limited baggage capacity on trains and/or ships and the unavailability of porters at stations, hotels and/or airports. |
| Guide Services | An English-speaking guide for sightseeing and excursions will be provided. For long transfers involving Shinkansen or other trains, except in cases specified in each itinerary, a conductor or guide will not accompany the tour. An English-speaking assistant will be provided for pick-up and meeting services. |
| Gratuities | Gratuities to hotel servants, porters and chauffeurs. |
| Tax | The Consumption Tax. |
| AirlinesAirlines | Economy-class seats for tours including domestic flights. |
| Note | In principle, JTB will not make refunds for the above fare even if clients choose not to use the relevant services. |
8. Not Included in the Tour Fare
Charges and expenses other than those specified in the preceding
article7, such as :
1. Laundry, telephone, additional meals and drinks, and any other
expenses of personal nature.
2. International and domestic air fares.
3. Airport departure taxes.
4. Excess baggage. (piece concept:3) Heavy baggage. (weight
limits:15kg per piece)
5. Guide and assistance services for tours noted as "Free
Plan".
6. Medical expenses for injuries and illness.
7. Traveling and accommodation costs between arrival/departure
and the start and end points of the itinerary.
9. Additional Fares
The additional fares specified in Clause 7 include following
charges: (Items explicitly stated in the "Tour Fare"
are excluded)
1. Additional charges for" "Upgrade Plans" "
for upgraded hotels or class of room.
2. Additional charges for changing from a " Plan Without
meals" to a "Plan With Meals"
3. Additional charges for "Hotel Extension Plan" "
to extend the staying period
4. Surcharges for upgrading airline classes
5. Other additional charges as specified in pamphlets and other
material.
10. Revision of Contents of Travel Services
JTB may, after conclusion of the Travel Contract, cancel the tour
or revise its contents and services for any of the following
reasons : natural calamity or disaster, weather conditions, civil
unrest, suspension of services rendered by transport/accommodation
facilities, provision of transportation not based on the original
operational plan, governmental orders, or other circumstances
beyond JTB control. JTB reserves the right to take necessary
measures when safe, smooth tour operation in accordance with the
itinerary is deemed impossible, or when there is valid reason to
believe that the tour cannot continue. In such cases, JTB must
explain in a timely manner its inability to function according to
the Travel Contract under the circumstances. However, said
explanation may be made after revisions are made when conditions
demand.
11. Change of Tour Fare
1. JTB may revise its schedule of fees in accordance with
increases or reductions of transport fares and/or charges for
Agent-Organized Tour owing to unusual or unforeseen economic
developments. In such cases, JTB shall notify the client no later
than the 16th day prior to the eve of departure.
2. JTB may, when tour operational costs have risen owing to
factors as stipulated in Article 10 above, revise the tour fare
accordingly, except when substitutions are required because of a
shortage of such facilities, as transport seats, hotel rooms, etc.
3. In the event travel costs decrease, JTB shall reduce the tour
fare accordingly.
4. If JTB specifies that tour fares are dependent on the number
of participants and there is a change in the number of the
participants due to reasons beyond JTB's responsibility, JTB
shall change the tour fare within the allowable range specified
in the tour contract.
12.Change of Tour Participants
1. A client who has entered into a Travel Contract may, with JTB
consent, transfer the status in the contract to a third party. In
this case, the clients shall enter the required information in
the form provided by JTB and submit it together with the
specified handling fee.
2. The transfer of status in the contract to a third party as
stipulated in Item 1. of this Article shall become valid by the
consent of JTB.
3. JTB may reject a change in the name of travellers if
transportation or accommodation operator does not accept the
change or for any other reason.
13.Cancellation of Travel Contract by the Client
1. The client is at all times entitled to cancel the Travel
Contract, but must pay JTB a cancellation charge as stipulated in
Article 15 below.
2. If the client changes the departure day or any transportation/accommodations
for his or her convenience, JTB shall consider it the
cancellation of the entire tour and the specified cancellation
charges will be levied on the client.
3. JTB shall accept the cancellation requests during the office
hours of the office where the client originally requested the
tour.
4. In any of the following cases, the client may cancel the
Travel Contract without paying a cancellation charge.
a) When the contents of the Travel Contract have been
substantially revised. However, changes shall be
limited to the cases listed in the left side of the table in
Article 22 and other important circumstances.
b) When the tour fare is increased in accordance with the
provisions of Article 11-1.
c) In cases where natural calamity or disaster, weather
conditions, civil unrest, suspension of services related to
transportation, accommodation and other facilities, governmental
orders, or other causes make safe, smooth tour operation
impossible, or when there is a valid reason to believe the tour
cannot continue.
d) When JTB has not delivered the Final Tour Itinerary to the
client by the prescribed date.
e) When tour operation becomes impossible owing to factors for
which JTB is liable.
JTB shall refund the remaining amount of the received tour fare (deposit)
after deducting cancellation charges. If the tour deposit is not
enough to cover the cancellation charge, JTB shall charge the
difference separately. When the tour contract is cancelled due to
the reasons specified in Article 13-4, JTB shall make the full
refund of the received tour fare (deposit) .
14. Cancellation of Travel Contracts and Tour Operation
by JTB
1. If the client has not paid the tour fare by the prescribed
date, JTB may cancel the Travel Contract. In such cases, the
clients shall pay JTB the applicable cancellation charge.
2. In any of the following cases, JTB may cancel the Travel
Contract.
a) When it becomes evident that the client does not satisfy the
sex, age, qualification, skill or other requirements specified by
JTB for participation in the tour.
b) When the client is recognized as unfit to join the tour owing
to illness or for other reasons.
c) When there is evidence that the client threatens to cause
other participants embarrassment or inconvenience, or might
otherwise interfere with the smooth performance of the collective
activities of the tour.
d) When the minimum number of participants as stipulated by JTB
in the Travel Contract has not been met. In such cases, JTB shall
notify the client of tour cancellation no later than 20th day (4th
day for a one-day tour) prior to the eve of departure.
e) When the necessary conditions as clearly stated at the
conclusion of the Travel Contract cannot materialize, such as
insufficient snowfall for ski tours, or when there is valid
reason to believe that the required conditions cannot be met.
f) In the event of a natural calamity or disaster, poor weather
conditions, civil disturbance, suspension of services related to
transportation, accommodations, etc., governmental orders, or
other circumstances beyond JTB control, and when safe, and smooth
tour operation according to the itinerary specified in the Travel
Contract has become impossible, or there is a valid reason to
believe that the tour cannot continue.
g) When the client demands things that are beyond the reasonable
scope of the details in the contract.
h) Even after the correspondence contract has been concluded, if
JTB cannot receive the amount specified for the tour fare due to
invalidity of the client's credit card or in accordance with the
credit company's agreement.
3. When JTB cancels the Travel Contract in accordance with
Paragraph 1. hereinabove, it shall refund payment after deducting
the specified penalties from said payment or from the deposit
received from the client. When JTB cancels a tour in conformity
with Paragraph 2. hereinabove,
it shall return the full amount of the tour fare (or deposit)
received from the client.
15. Cancellation Charge
1. If a client cancels the Travel contract for personal reasons;
the cancellation rates stipulated for each event will be applied
to the tour fare. Clients remaining in the tour will incur the
balance of additional per room costs associated with the change
in number of participants.
2. In case of cancellation in booking via travel loan beyond JTB
responsibility, the cancellation charges stipulated for the event
will apply.
3.If a client fails to pay the tour fare by the designated date,
JTB will assume the client has cancelled as of the following day,
and the cancellation charges stipulated for the event will apply.
16. Cancellation After Departure
1. Cancellation by client
1) When the client leaves the tour group for personal reasons,
JTB will consider it a forfeiture of contracted rights and
claims to any refund.
2) If certain services cannot be provided as promised in the
Travel Contract for reasons beyond client responsibility,
relevant portions of the contract may be canceled, with an
appropriate refund deducted from the total tour fare.
2. Cancellation by JTB
1) JTB may cancel the Travel Contract for tours after the
departure date in the following cases:
a) When the client is unable to continue the tour owing to
illness or other factors.
b) When the client seem to disturb the order of collective
activities of tour participants by negligence of instruction from
tour conductor or violent deeds or menace towards these people or
those accompanying them, which otherwise Jeopardizes safety,
smooth tour operation.
c) When the tour cannot continue owing to natural disaster,
weather conditions, civil unrest, labor disputes, suspension of
services by transportation or accommodation facilities,
governmental orders, or other causes beyond JTB control.
2) Effect of cancellation and refund:
If JTB cancels the Travel Contract in accordance with the
Provision 2-1) hereinabove, travel services rendered to the
client shall be deemed as having been completed, and a refund
from the tour fare shall be paid for services not yet rendered.
In cases where travel services are not rendered owing to tour
cessation, or services for which JTB has paid, (or will pay)
expenses, cancellation charge, penalty, or etc., JTB will refund
only the balance thereof.
3) When JTB cancels the Travel Contract for tours in accordance
with the Provision 2. 2) -a) and c) hereinabove, JTB shall, at
the client's expense, make necessary arrangements as requested
for return to point of departure.
17. Refund of Travel Costs
1. Should JTB incur any liability to make a refund to a client in
case such as the tour fare reduction in accordance with Article
11, and if either the client or JTB has canceled the Travel
Contract in accordance with Articles 13 through 16, JTB shall
make said refund within the 7th day from the next day of
cancellation, when effecting refund before tour departure, and
within 30 days counting from the day after the tour ends, as
stipulated in the contract in case of reduction or cancellation
after tour departure. However, should there be any expenses as
cancellation charges, penalties, etc. which JTB has already paid
or will have to pay for services not provided because of tour
cancellation, said expenses shall be borne by the client.
2. The client shall be required to request a refund at the sales
office where the client bought the tour within one month of the
planned tour departure day.
3. The client shall be required to return all tour coupons when
requesting a refund for said tour coupons. Otherwise, JTB may not
be able to make any refund.
18. Itinerary Management
1. JTB shall make efforts to ensure the client's safe and smooth
traveling and shall not provide the services listed below for the
client, except when JTB and the client have concluded the special
contract to provide such services.
(1) When JTB confirms that the client may be not able to receive
the specified tour services during the tour, JTB shall take all
necessary measures to ensure that the client will receive tour
service as specified in the Travel Contract.
(2) When JTB must change details of the contract even after
taking measures for unforeseen changes as specified in (1) , JTB
shall arrange alternative services. JTB shall make every effort
to create a revised tour itinerary to serve the purpose of the
original one.
2. Tour conductors shall be licensed as authorized by the Guide
Business Act and generally referred to in the contract as an
"English-speaking guide."
3. Tour itineraries which specify "to be escorted by English-speaking
guide" will provide such accompaniment as a general rule.
The English-speaking guide shall ensure the safety of clients and
smooth operation of the tour as stipulated in the Travel Contract.
Clients shall obey the instructions of the English-speaking guide
so that the tour can unfold safely and smoothly. Hours during
which the English-speaking guide renders services shall, in
principle, be from 08:00 to 20:00. In certain tour itineraries,
from departure to completion, an English-speaking guide shall be
provided only at sightseeing destinations.
4. An English-speaking guide shall not accompany clients on
individual-type tours. Clients joining such tours will be
responsible for procuring the desired services after being
provided with travel coupons and/or tickets by JTB.
5. In cases where travel services must be altered owing to
inclement weather or other conditions during unaccompanied
portions of tour, clients shall be responsible for arranging the
required services on their own behalf.
19. Liability of JTB and Exemptions
1. In performing its obligations under the terms of its Tour
Contract, should JTB cause damage to the client through willful
negligence or fault, JTB shall be liable for such damages.
However, this only applies if the damage report is made within 2
years reckoned from the day following the occurrence of the
damage.
2. JTB shall compensate for damage to baggage as stated above,
provided that said damage is reported within 14 days counting
from the day after the occurrence, up to a maximum of 150,000 yen
per person. Not applicable when damage is caused intentionally by
JTB or through serious negligence.
3. JTB shall not be liable for damages incurred by clients as
stipulated in Provision 1. hereinabove if any of the following
reasons apply :
a) Natural disaster, war, civil unrest, and alteration or
cancellation of tour itinerary due to such causes.
b) Accidents during transportation or accommodations, damage by
fire.
c) Cessation of services related to transportation or
accommodation facilities, and tour itinerary alteration or
cancellation owing to
such causes.
d) Orders of either Japanese or foreign governments, immigration
regulations, isolation resulting from infectious diseases, and
tour itinerary alteration or cancellation owing to such causes.
e) Accidents occurring during the client's free activities.
f) Food poisoning.
g) Theft.
h) Delays, stoppages, changes of schedule and route in relation
to transportation facilities, and tour itinerary alterations and/or
shortened stays at destinations owing to such causes.
20. Special Indemnifications
1. In accordance with the JTB Organized Tour Contract, JTB shall
pay compensation, or provide condolence money to the client in
the event of death or significant bodily harm and/or pay
compensation money for damage to baggage, which is either
coincidental with or due to extenuating circumstances encountered
during the Organized Tour, regardless of JTB's responsibility as
stipulated in 1. of Article 19.
2. JTB shall not pay compensation or provide condolence money as
stipulated in 1. of this Article when damages result from the
client's willful negligence, driving while intoxicated and/or
illness. The same restriction applies should the client engage in
such dangerous sports and activities as skydiving, luge,
bobsledding, hang-gliding (motor-driven or otherwise) , giro-planing,
mountain climbing (using such specialized tools as picks) , go-carting,
snow-mobile, and others not included in the Organized Tour and
engaged in during a client's free time.
3. Except for articles listed as exempted from JTB responsibility
as specified in JTB terms and conditions, the following items are
also exempted from JTB responsibility. Jewelry/precious metals (excluding
those used for practical every day use such as wrist watches and
glasses) , personal computers/word processors and accessories,
data and similar items, drivers licenses, visas, deposit receipts
(including bankbooks and bank cards) and similar articles, and
equipment for windsurfing, scuba diving, surfing or similar
sports.
4. In case JTB incurs both the duty to pay compensation as
stipulated in 1. of this Article and to indemnify client for
damages in accordance with Article 19, both shall be regarded as
"already executed" within their amount limits when any
one of the above duties is satisfied.
21. Liability of Client
JTB shall require the client to indemnify JTB for losses
sustained owing to a client's willful negligence, fault, conduct
against public order and good manners, or breach of provisions in
the JTB Organized Tour Contract.
1. The client is required to make every effort to utilize
information acquired from JTB and to understand the details of
his/her
rights/responsibilities as well as the details of tour conditions.
2. After the start of the tour, if a client should find that the
tour service provided is different from that specified in the
tour contract, the client is required to report the discrepancy
to JTB or Arrangement Agents for JTB or Tour Service Providers
immediately.
22. Itinerary Booking Guarantee
1. Should major changes occur in Travel Contract contents as
stated in the left-hand column of the following table (except for
changes mentioned in the 1) through 3) below, the Company shall
calculate the change compensation money by multiplying tour fares
by the rate indicated in the right-hand column of the table, and
make refund to the client within 30 days counting from the day
when the tour ends. However, if it is evident that liability as
set forth in Article 19-1 occurs owing to said changes, the
Company shall pay the amount not as compensation for changes but
as either a portion or total amount of indemnification for
damages.
1)The Company shall not pay compensation for changes when they
occur for the following reasons (however, compensation shall be
paid in the event of shortage, even when services are provided,
such as for seats, rooms and other facilities)
a) Bad weather and natural disasters, which hinder the tour
itinerary.
b) War.
c) Civil unrest.
d) Governmental orders.
e) Suspension of services involving transportation,
accommodations, etc., such as cancellation, interruption,
cessation, etc.
f) Provision of transport services different from the original
schedule, owing to delays or changes in operation schedules.
g) Necessary measures to prevent tour participant death or bodily
harm.
2) Should cancellation in the Tour Contract be made in accordance
with Articles 13 through 16, and should changes occur in such
canceled portions, the Company shall not pay compensation.
3) Even if major changes occur in Tour Contract contents, as
stated in the left-hand column of the following table, the
Company shall not pay compensation if they are changes in the
Final Tour Itinerary, and the changes are within the scope of
services stated in tour brochures.
2. Regardless of Clause 1 hereinabove, the maximum amount of
compensation for changes paid by the Company under one organized
Tour Contract shall be the tour fare multiplied by 15%. This
money will not be paid, however, if the total amount is less than
1,000 yen.
3.When the situation warrants, the Company shall indemnify the
client by offering economic benefits equivalent to compensation
money, or damage indemnification instead of cash payment, if the
client so agrees.
4. If, after the Company has compensated for changes made in
accordance with Clause 1 hereinabove, it becomes evident that the
Company is responsible for the changes as stated in Article 19-1,
the Company shall pay the client for the damages mentioned in
Article 19 after deducting the sum already paid under the terms
of Clause 1 hereinabove.
5. The Company shall not provide compensation when the order in
which tour services are provided change from those originally
stipulated when all services are provided during the tour.
| CHANGES FOR WHICH THE COMPANY SHALL PAY COMPENSATION | Amount of compensation for changes - Tour fare times the following percentage per incident | |
| If the client is notified by the day prior to start of tour | If the client is notified after start of tour | |
| (1) Change in tour departure or termination date specified in tour brochures: | 1.5% | 3.0% |
| (2) Changes in destination or entry to tourist spots and/or facilities (including restaurants) stated in tour brochures | 1.0% | 2.0% |
| (3) Changes in grade or equipment of transport facilities as stated in tour brochures to those of lower cost (only when the total price after change becomes less than stated in the Tour Contract.): | 1.0% | 2.0% |
| (4) Changes in transport vehicles or of the company operating them as stated in Tour brochures | 1.0% | 2.0% |
| (5) Change of domestic airports for departure or arrival of the tour stated in the tour brochures or the final itinerary. | 1.0% | 2.0% |
| (6) Change of the international flights stated in the tour brochures or the final itinerary from direct to connecting or via flight. | 1.0% | 2.0% |
| (7) Change in accommodation facilities or the name of the company operating them as stated in tour brochures: | 1.0% | 2.0% |
| (8) Change in type of rooms at hotels, etc., their facilities, or view as stated in tour brochures | 1.0% | 2.0% |
| (9) Regarding changes in items (1) through (8), above as relating to the tour title in brochures, these rates shall apply instead of those for the above items | 2.5% | 5.0% |
Note 1: In the event that changes
should occur between the details set forth in the brochure and
those in the final schedule, or between the details set forth in
the final schedule and the actual travel services provided, each
change shall be respectively handled as one change.
Note 2: With regard to changes set forth in (9) above,
compensation rates set forth in (1) through (8) shall not apply,
and the compensation rate set forth in (9) shall apply.
Note 3: For transportation facilities, one change shall be deemed
as one change per one ship or automobile boarded; for
accommodation facilities, one change per overnight stay; and for
other travel services, one change per one item.
Note 4: In the event that multiple instances of the changes set
forth in (4), (7), and (8) should occur per one ship or
automobile boarded or per overnight stay, such changes shall
nevertheless be deemed as one change per one ship or automobile
boarded, or as one change per overnight stay.
Note 5: In the event that transportation facilities set forth in
(3) and (4) accompany usage of accommodation facilities, changes
shall be deemed as one change per overnight stay.
Note 6: For company name changes in transportation facilities as
set forth in (4) and name changes in accommodation facilities as
set forth in (7), these shall be deemed as changes if the
facilities themselves have been changed.
Note 7: With regard to company name changes made to
transportation facilities, changes including raises to a higher
grade or facility shall not apply.
23. Correspondence Contract
When we receive an application from a credit cardholder (hereinafter
referred to as a "member") of a credit company we deal
with, based on the conditions of "receiving payment of
travel charges, cancellation fees, etc., without the signature of
the member " (hereinafter referred to as a correspondence
contract) , the travel conditions are different from the ordinary
travel conditions in the following points:
(Some travel agencies may not be able to handle this type of
application. The types of cards that are handled vary among
travel agencies.)
1. A contract shall be based on "travel business-related
stipulations that are used for conclusion of a travel contract by
Correspondence means contract."
2. A contract shall be concluded at the time when we consent in
the case of application by telephone, and when we issue a
notification of our consent in the case of other communications
means. At the time of application, information of the "member
number, card expiration date," etc., shall be provided.
3. A "card usage date" shall be the day of payment or
repayment of travel charge, etc. The card usage date for travel
charges shall be the "date when a contract is concluded."
The card usage date for cancellations fees shall be "the day
cancellation of a contract is requested (when a request for
cancellation is made on or after the card usage date for travel
charges, repayment shall be made within seven days from the day
after the request."
4. When payment cannot be made using the credit card a member
applies with due to a credit reason, etc., we shall cancel the
Correspondence Contract, and be entitled to the same amount as
the cancellation fees mentioned in the above, as payment for
damage caused by a breach of contract. However, this shall not
apply if travel charges are paid in cash by a date we designate
separately.
24. Privacy Policies
Guidelines for Protection of Private Information by JTB. As a
member of the JTB group, we have established our corporate credo
of helping to create a peaceful and richly satisfying society by
bringing together people of different regions and nations.
Based on this credo, our guiding principle as a DMC for Japan and
Asia is to increase our corporate value through constant reform
of our operations and providing the best corporate MICE, SIT, and
package tour products, services, and solutions designed for
overseas clients by applying know-how cultivated over years of
experience as well as constantly striving to provide the ultimate
in customer satisfaction. At the same time, we are committed to
open and fair corporate activities and treat the confidence
placed in us by our customers, business partners, and society
with the highest level of importance.
For the actualization of such credo and philosophy, we think that
it is an indispensable requirement to securely protect personal
information of all the people that are related to us, including
our customers. Therefore, we will take the following measures.
We will prepare the compliance program on protection of personal
information that conforms to the JISQ15001 standard, and all our
directors and employees will strictly observe it. We will collect,
use, provide, and handle personal information in accordance with
the above compliance program. We will legally and fairly collect
such information within the range necessary to our business for
use and provision within the aimed scope. We will take
organizationally and technologically reasonable measures to
prevent and correct loss, destruction, falsification, leakage,
and other risks of all the personal information handled in our
company, as well as illegal access to it.
We will create a system that provides appropriate and timely
responses to complaints or questions regarding the use of
personal information.
We will observe laws and ordinances on protection of personal
information, guidelines, social norms, and public order and
morals. We will
constantly improve the compliance program and the personal
information protection system through regular auditing and
checking.
25. Standard of Tour Conditions and Fares
All the tour fare are effective during the period stipulated in
the Application Procedures unless otherwise specified in the tour
description.
26. Others
1. The client shall pay the expenses incurred when he or she asks
for the personal accompaniment of a tour conductor for such
purposes as guiding shopping, etc., costs arising from client
injury or illness, the return of lost baggage or articles left
behind owing to personal negligence, as well as changes incurred
by independent activity.
2. The client shall accept all responsibility for decisions
regarding individual purchases at souvenir shops even when said
shops are introduced by JTB or its local tour operators.
3. Other matters are subject to the JTB Travel Contract,
including related tour documents presented separately.
The original documentation is written by the Japanese language.
Any translation into English or other languages shall be
reference only. In the event that there is any discrepancy in the
meaning between the original Japanese document and translated
document, the original Japanese document shall prevail.